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AI your office equipment and document workflows

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Use AI to add OCR capabilities to any old or cheap scanner, MFP or copier

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Upgrade the "dumb" scanners, copiers, multifunction printers (MFPs) you own, and the paper and email workflows you use with AI smarts and automation

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Use AI to CLASSIFY scanned documents, and route to specific cloud storage or to the emails of coworkers

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Use AI to EXTRACT data from scanned documents export to over 5,000 apps  

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Use AI to EXTRACT data from emails and email alerts, export to over 5,000 apps  

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Use AI to chat with any physical document you can scan

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Reduce office space used up for paper filing, find documents in seconds with search content, not just by filename searches

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Use cases

EXTRACT

Use AI to auto extract structured and unstructured data from scanned documents, email alerts and inbound emails from third parties.  Extracted data can be automatically exported to more than 5,000 apps using our Zapier connection. 

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STEP 1
Generate a unique @docs2ai.com email address

Click on the button above label "Start HERE" (coming soon), enter your email address and in seconds you will receive your own unique @docs2ai.com and a password to our platform.

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STEP 2
Configure the AI automation or agent to your needs

Login to our platform and configure what function you want our AI to process, these can be CLASSIFY, EXTRACT, SUMMARIZE or CUSTOM PROMPT

STEP 3
Configure your office equipment, email alerts or webforms

Tnat 's it!!!  Use your unique @docs2ai.com email address to configure your scanner, MFP or copier Scan-to-Email function, or use it in automations triggered by 3rd party software email alerts.

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STEP 3  -  Alternative
Download our desktop, hot folder application

If your equipment does not support Scan-to-Email function, we offer a desktop application for Windows and Mac PCs, that can automatically watch a local folder for new documents and send them to our server for AI processing.

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2023 National Innovation Award recepient

Docs2ai was recently awarded 2nd Place in Guatemala's National Innovation 2023 Award given by the Guatemalan Science and Technology body  (SENACYT)...  more

How to save thousands with AI

Try our

Automation Proof of Concept

Try our Docs2ai AI automation POC.  Just upload a PDF and your email twice. 

This demo has been trained to summarize PDFs, but our system can classify documents, extract data, answer custom prompts, and send results via email or to other automations allowing two or more automations to be linked for complex workflows.

  • What is Docs2ai?
    Docs2ai is a web platform that allows anyone to add Artificial Intelligent (AI) to the multifunctional printers, scanners and copiers they already own, and to repetitive email and document workflows. With Docs2ai, you can easily add the ability to make your scanned documents "searchable" by using AI to auto extract the text from any scanned document or even file attachments received via email. You can also add the abilities of document SUMMARIZE, CLASSIFY, EXTRACT, EXPORT, ROUTE, TRANSLATE, etc. to create automatic document workflows triggered by a new scanned document, an email alert or an inbound alert. For example, 1. A document is digitized in a copier and sent to a @docs2ai.com email using Scan-2-Email, then 2. our AI can CLASSIFY the document (i.e. an invoice), 3. ROUTE the document to the appropiate coworker email address (i.e. John from Accounts Payable), but also 4. EXTRACT the valuable data (i.e. date, company, items, quantities, unit prices, total amounts), 5. EXPORT the data to over 5,000 apps (i.e. Google Sheets), and finally 6. archive the document to CLOUD STORAGE (i.e. Google Drive).
  • Why build an AI automation?
    Every company and even most knowledge workers have several repetitive tasks, like reading thru a file or a report and summarizing the key points, or classifying and routing incoming documents, extracting data that will later be used or inputed in your systems or a combination of two or more of these. By building an AI Assistant with Docs2ai, anyone can automate those task in a matter of minutes, letting the AI do its magic and freeing workers to apply their knowledge where there is real value added
  • Why add AI to a scanner, MFP or copier?
    By adding AI to the scanners, MFPs or copiers you already own, you will make your business more productive without having to spend money on new "smart" scanners or copiers, or having to pay OEM expensive OCR licenses that can run into the hundreds of dollars per month. At the same time, giving AI abilities like TRANSLATE, CLASSIFY, ROUTE, EXTRACT and EXPORT to the office equipment you can automate paper document workflows that still are found in 44% of all businesses, saving you and your coworkers minutes to hours per day.
  • What does it mean that AI can "infer"?
    Generative Artificial Intelligence has the unique abilty to "infer", which means that it can make decisions or guess "fill in the blank" use cases, based only on incomplete information given. This is very powerful, by giving AI the ability to make decision with incomplete information, we can automate many real World use cases from labeling, extracting data, to auto generating responses and even reports.
  • What is a CUSTOM PROMPT and what use cases?
    CUSTOM PROMPT are instructions you can give our AI, this is a very powerful function of Docs2ai because it allows multiple use cases that we haven't even thought of. With CUSTOM PROMPTS you can auto TRANSLATE scanned documents, auto generate EMAIL RESPONSES to emails received from clients, auto generate SUPPORT TICKETS and SALES QUOTES from webforms, etc.
  • What is MULTIMODAL and is Docs2ai multimodal?
    MULTIMODAL is the latest AI function available on only the top models like GPT-4 Plus or Claude 3, this function allows the AI to process images, and while Docs2ai by default uses OCR to extract text from documents and even images, with MULTIMODAL our AI can now get detailed information from images, not just text (though it can also extract text without being an OCR model) Docs2ai is now multimodal, which means that you can now use your camera and send photos that can trigger our AI actions and automations.
  • What is an AI ACTION?
    In Docs2ai you pay a monthly subscription that includes X amount of AI ACTIONS. We define one "AI action" equivalent as processing ONE document or email received, with ONE of our AI abilities (i.e. SUMMARIZE, CLASSIFY, EXTRACT or CUSTOM). We do not charge extra for ROUTING to another email or cloud storage, or EXPORTING data to over 5,000 apps using Zapier webhooks (Zapier subscription is require and must be contracted separately) For example: If you scan a paper document and the scanner's Scan-to-Email is configured with a unique @docs2ai.com email address and the AI is configured to EXTRACT the main keypoints and EXPORT to a Google Sheet using Zapier Webhook and ROUTE to a specific Google Drive folder. This would cost you 1 AI ACTION. If you receive an email to a @docs2ai.com email address and the AI is configured to the CUSTOM PROMPT "Write an email respond using the inbound EMAIL SUBJECT and BODY, answer as Jonny that works in Customer Support for YOURCOMPANY.COM, and don't forget to tell them about the 30% discount on all store products" and then ROUTE as an EMAIL REPLY. This would cost you 1 AI ACTION. Alternatively... If you scan a paper document and the scanner's Scan-to-Email is configured with a unique @docs2ai.com email address and the AI is configured to EXTRACT the main keypoints and then you SEND TO ANOTHER BOT to CLASSIFY or SUMMARIZE or CUSTOM PROMPT. This would cost you 2 AI ACTIONS.
  • How much does using Docs2ai cost?
    Docs2ai costs a fraction of what scanner, printer and copier OEM charge for a simple OCR license. Our paid plans start at $9 per month and include up to 100 AI actions, but can go all the way to Pay-as-you-go plans customized to your needs, where you are charged ONLY for the AI actions you do per month. We define one "AI action" equivalent as processing ONE document or email received, with ONE of our AI abilities (i.e. SUMMARIZE, CLASSIFY, EXTRACT or CUSTOM). We do not charge extra for ROUTING to another email or cloud storage, or EXPORTING data to over 5,000 apps using Zapier webhooks (Zapier subscription is require and must be contracted separately)

Automate Work with AI

It only takes five minutes to try

No credit card  |  No coding required  |  No AI expertise needed

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